Full job description

Job Overview:

As an Administrative Aide in the executive office, you will play a pivotal role in maintaining the seamless operation of this critical department. Your responsibilities will encompass a range of administrative tasks, ensuring that our executives can focus on strategic decision-making and leadership. Your professionalism, attention to detail, and discretion are essential qualities for this role.

Key Responsibilities:

· Executive Support: Provide administrative support to executives, including the CEO, COO, and other members of the executive team.

· Calendar Management: Manage and coordinate executive calendars, schedule meetings, and ensure timely reminders.

· Travel Arrangements: Make travel arrangements, including booking flights, accommodations, and transportation for executive team members.

· Document Preparation: Prepare and edit documents, reports, and presentations for executive use.

· Communication: Handle incoming and outgoing communications, including phone calls and emails on behalf of executives.

· Meeting Coordination: Assist in organizing executive meetings, including preparing agendas and materials.

· Office Management: Manage the executive office's day-to-day operations, including ordering supplies and maintaining a professional and organized environment.

· Confidentiality: Handle sensitive and confidential information with the utmost discretion.

Qualifications:

· High school diploma or equivalent; Associate degree or higher preferred.

· Proven administrative experience, particularly in supporting executive-level staff.

· Proficiency in Microsoft Office suite and other relevant software.

· Strong organizational and multitasking skills.

· Exceptional written and verbal communication skills.

· Attention to detail and ability to meet deadlines.

· Discretion and professionalism when dealing with sensitive information.

· Ability to work effectively both independently and as part of a team.

Job Types: Part-time, Full-time

Pay: $19.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)

• 401(k) matching

• Dental insurance

• Health insurance

• Paid time off

• Retirement plan

• Vision insurance

Schedule:

• 8 hour shift

• Monday to Friday

Work Location: In person